Job Description & Requirements:
Scope:
Operational Procurement:
- Monitor all receiving orders from internal departments through Winflow Apps or sub-contractors.
- Process and manage purchase orders for materials and services, ensuring timely and accurate orders are placed with suppliers.
- Liaise with internal departments and suppliers to ensure goods and services are delivered on time and according to specifications.
- Monitor and communicate with suppliers and project teams on the delivery of goods to ensure prompt delivery.
- Maintain and update procurement records, ensuring accurate documentation of all purchases and deliveries.
- Process invoices and ensure they are matched to purchase orders, coordinating with the finance team for payment processing.
- Monitor and maintain records of deliveries and their invoice acceptance.
- Handle supplier catalogues, sample requests, pricing, and other procurement documentation.
- Maintain and update supplier database with accurate information and reporting.
Vendor and Supplier Communication:
- Assist in supplier sourcing, evaluation, assessment, and selection based on quotations, pricing, and delivery schedules.
- Monitor and evaluate suppliers’ performance to ensure they meet the company’s specifications and quality standards. Communicate with suppliers on any product-related issues, including requests for samples, pricing, or additional information.
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Supplier Relationship Management:
- Assist in vendor relationship management and continuous improvement to ensure smooth procurement operations. Assist with negotiating terms, pricing, and contracts when necessary.
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General Support:
- Assist with any ad-hoc procurement duties as assigned by your superior.
- Help in maintaining rental agreements for lifting equipment by the project team.
- Liaise with relevant departments and external parties on procurement documentation issues.
- Assist in maintaining inventory levels and ensuring necessary items are available when required for projects or operations.
Requirements:
- Minimum 2-3 years of procurement or purchasing experience.
- Knowledge of procurement processes and basic vendor management.
- Computer literate, with proficiency in Microsoft Office (Excel, Word, etc.) and Google Workspace (Google Sheets, Google Docs, etc.)
- Good communication skills and the ability to build relationships with suppliers.
- Organized, with strong attention to detail and good time-management skills.
- Ability to work independently and take initiative when necessary.
- Experience using procurement software (e.g., Winflow Apps) is an advantage.
Advantages/Remunerations:
- 5-day work week
- AWS Included
- Annual Incentive Trip
- Learning and development opportunities with sponsorship for further education
- Flexible working hours and Work from home options on top of physical attendance
- Comprehensive medical benefits
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