Department: Procurement
Reports To: Procurement Manager
Key Responsibilities:
Procurement:
- Manage purchase orders based on regional and local demand forecasts
- Verify purchase invoices for accuracy and discrepancies
- Collaborate with Operations team to track and monitor shipments
- Prepare and compile product registration documents for local and regional markets
- Coordinate with shipping department and warehouse to ensure smooth receipt of goods
- Report discrepancies and damages to suppliers and record credit notes/vouchers and debit notes
- Work with Finance department to submit credit claims and make payments to suppliers
- Keep track of product supply changes and inform Sales department accordingly
- Arrange for product samples, tester packs, and FOC items for local and regional offices
- Prepare and update product catalogues for local and regional offices
Logistics:
- Coordinate with logistics/shipping companies for shipment scheduling and documentation
- Manage end-to-end coordination and documentation for all shipments
- Work with warehouse (3PL) to execute inbound and outbound operations
- Conduct periodic stock takes and tally inventory
- Resolve disputes with warehouse and vendors
- Prepare and attest required documents, including Certificate of Origin and customs declarations
- Ensure timely submission and tracking of shipping documents
- Reconcile vendor statements and resolve discrepancies
Job Requirements:
- Diploma in Business Studies/Administration or equivalent
- Strong Excel skills, including V-lookup and pivot tables
- Minimum 3 years of working experience in procurement and logistics
- Excellent interpersonal and communication skills
- Ability to multi-task and work independently in a fast-paced environment
- Positive attitude, meticulous, and organized
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