Location: West
Industry: Beauty & Wellness (E-commerce)
Employment Type: Full-Time
We are seeking an experienced Senior HR & Administrative Executive to oversee daily office operations and provide comprehensive HR support. The ideal candidate will ensure efficient administrative processes, manage HR functions in compliance with Singapore employment laws, and contribute to a positive workplace environment.
Key Responsibilities:
1. Office & Administrative Management:
- Oversee daily office operations to ensure smooth workflow and efficiency.
- Manage office supplies, equipment, and maintenance needs.
- Coordinate meetings, appointments, and company events, including venue bookings and logistics.
- Handle correspondence (emails, calls, mail) and maintain organized filing systems (physical & digital).
- Assist in budget tracking, expense reporting and claims, procurement processes.
- Other ad-hoc duties
2. Human Resources (HR) Functions:
- Support end-to-end recruitment, including job postings, resume screening, interview scheduling, onboarding and offboarding.
- Maintain accurate employee records in compliance with PDPA and update HR databases
- Process payroll, including attendance tracking, CPF submissions, and benefits administration
- Handle end-to-end work pass applications (EP/S Pass/Work Permit), including MOM liaison, compliance, and documentation until successful approval. Stay updated on policy changes.
- Support performance management, including appraisals and employee development programs.
- Address employee queries on HR policies, leave, and other employment matters.
- Assist in developing and implementing HR policies in line with MOM regulations.
- Organize training sessions, workshops, and employee engagement initiatives.
- Foster positive employee relations and ensure a supportive work environment.
Qualifications
- Bachelor’s degree in Human Resources, Business Administration, or related field.
- Minimum 3-5 years of HR & administrative experience, preferably in Singapore.
- Strong knowledge of Singapore employment laws (MOM, CPF, PDPA, etc.).
- Proficient in MS Office (Excel, Word, PowerPoint) and HR software (e.g., HRIS, payroll systems).
- Excellent organizational, multitasking, and problem-solving skills.
- Strong interpersonal and communication skills (written & verbal).
- High level of discretion in handling confidential information.
- Proactive, detail-oriented, and able to work independently.
Why Join Us?
- Be part of a growing and innovative team expanding into overseas markets.
- Hands-on experience, and opportunities to work on real campaigns with international top influencers and celebs.
- Contribute to meaningful projects that enhance global brand recognition.
What We Offer
- Attractive Remuneration: Competitive salary and performance-based incentives, staff welfare benefits!
- Career Progression: Opportunities for personal and professional growth in fast-growing company!
- Vibrant Work Environment: Join a young and innovative team.
- Comprehensive Training: We invest in your development.
Join Us!
Leading the way in E-commerce Beauty & Wellness
Established in Singapore in 2020, AI&MI Group is a beauty and wellness company offering nutritional food supplements and skincare products.
With brands such as IEM skincare, ZIEHA nutritious food, OEBAI beauty and fashion, and LABIG beauty cosmetics, the AI&MI Group strives for absolute quality and positions itself at the premium tier. It aims to be the world's most prestigious beauty and wellness (anti-aging) group.
At present, AI&MI Group operates subsidiaries in China, Malaysia, Singapore, Hong Kong, Canada, and the United States, with "IEM" being one of the world's leading luxury skincare brands.
