Responsibilities
Human Resources
- Maintain accurate and up-to-date employee records in both HR systems and physical personnel files.
- Oversee payroll administration to ensure accurate and timely monthly processing.
- Manage employee claims, ensuring proper review, approval, and payroll capture.
- Administer leave, claims, and system updates, including annual migration exercises.
- Handle all work pass applications, renewals, and cancellations.
- Prepare tax clearance documentation for departing pass holders.
- Support expatriate employees on matters related to housing, payroll, income tax, and work passes.
- Prepare and submit monthly HR reports for Finance and headquarters.
- Act as primary contact for insurance matters, including enrollment and termination in the group medical plan.
- Manage office contracts (e.g., facilities, vendors) and ensure timely renewals.
- Oversee general office operations, including stationery, pantry supplies, equipment maintenance, and name card requisitions.
- Serve as the main point of contact for all business travel arrangements.
- Liaise with headquarters’ internal control team to ensure compliance with policies and audits.
- Support the organization of company functions, events, and staff welfare activities.
- Lead or support process improvements for HR and GA functions.
- Perform any other ad hoc HR/GA-related tasks as assigned.
Requirements
- Degree/Diploma in Human Resources, Business Administration, or related field.
- Minimum 5–8 years of HR experience, including at least 3 years in payroll administration.
- Strong knowledge of the Employment Act and Labour Laws.
- Strong interpersonal and stakeholder management skills.
- Excellent written and verbal communication skills.
- Detail-oriented, with strong follow-up and organizational skills.
- Self-starter with a proactive mindset, able to work independently and in a team.
- Positive attitude with a continuous improvement mindset.
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