Student Hostel Executive

Job Summary:

The Student Hostel Executive is responsible for the efficient and safe management of a student hostel, ensuring a secure, clean, and supportive living environment for residents. In addition to operational duties, the executive plays a key role in supporting students' academic routines, including monitoring self-study sessions and administering vocabulary and mock tests to encourage academic discipline and progress.

Key Responsibilities:

1. Hostel Operations

• Manage daily hostel operations including front desk, housekeeping, security, and maintenance.
• Ensure hostel facilities (rooms, study areas, common areas) are clean, functional, and safe.
• Oversee student check-in/check-out and room allocation processes.

2. Student Welfare & Discipline

• Act as the first point of contact for student residents regarding concerns, disputes, or emergencies.
• Foster a positive, inclusive, and respectful hostel community.
• Enforce hostel rules and regulations fairly and consistently.
• Address disciplinary issues and escalate serious matters to school authorities or parents when necessary.

3. Academic Support

• Supervise and monitor students during self-study sessions to ensure focus and discipline.
• Administer and assess regular vocabulary tests and mock exams as per academic schedule or curriculum plan.
• Maintain records of academic progress, test results, and participation in study sessions.
• Coordinate with teachers, tuition providers, or academic counselors to support student learning goals.

4. Staff Supervision

• Recruit, train, and supervise hostel staff (cleaners, maintenance, security, etc.).
• Manage staff schedules and ensure service quality standards are met.

5. Safety & Compliance

• Ensure compliance with health, safety, and fire regulations.
• Maintain updated records of student residents for regulatory and emergency purposes.

6. Student Engagement

• Organize and support student activities that promote well-being, social integration, and cultural awareness.
• Facilitate orientation and onboarding for new students.

7. Administrative Duties

• Manage hostel budgets, petty cash, and procurement of supplies.
• Handle billing, invoicing, and deposit refunds in coordination with the finance department.
• Prepare reports on hostel occupancy, maintenance issues, and student-related incidents.

Requirements:

• Experience in hostel, dormitory, student care, or education-related environment.
• Strong interpersonal skills with a caring and supportive approach to youth and young adults.
• Excellent communication in English and Mandarin
• Strong interest or background in academic support, education, or tutoring.
• Good organizational and problem-solving skills.
• Ability to handle emergencies calmly and efficiently.
• Willingness to work evenings （4pm to 10.30pm）and weekends, including academic supervision, off on 2 weekdays
• Can choose to stay in (preferred) / stay out