Roles & Responsibilities
We are a construction company, looking for a administractive assitant, who are able to multitask, and a proactive approach to problem-solving. You will play a key role in streamlining administrative operations and ensuring effective communication between departments.
Key Responsibilities:
- Provide administrative support to office and construction teams.
- Manage incoming calls, emails, and correspondence, directing them to the appropriate departments.
- Assist in scheduling meetings, managing calendars, and organizing travel arrangements.
- Maintain filing systems and ensure data is accurately recorded and stored.
- Handle inventory tracking for office supplies and production materials.
- Support documentation related to engineering production, such as preparing and filing reports, production logs, and safety records.
- Assist with procurement processes, including liaising with suppliers and vendors.
- Coordinate with the engineering team to facilitate smooth workflow between office and production departments.
- Perform general administrative duties such as data entry, photocopying, and document management.
- Perform other ad hoc tasks as requested by the company.
Qualifications and Skills:
- Minimum O-Level education or equivalent.
- Strong organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).
- Excellent written and verbal communication skills.
- Ability to work both independently and as part of a team.
- Basic knowledge of office and production environments is preferred, but not required.
- Attention to detail and a commitment to accuracy.
- Problem-solving skills and a proactive approach to work.