Atomic Recruitement is partnering with a regional digital infrastructure group for a Business Support Executive role. This is an opportunity to join a fast-paced and growing organisation in the West of Singapore, providing executive secretarial support to the CEO while overseeing day-to-day office administration and general services.
Location: West
Key Responsibilities:
Executive Assistant Duties (40%)
- Provide full secretarial and administrative support to the CEO, managing sensitive information with discretion.
- Organise complex schedules, meetings, travel arrangements, local housing, and transportation.
- Prepare reports, presentations, meeting agendas, and minutes, and track action items.
- Coordinate logistics for VIP visitors and support VPs’ travel and expense claims.
- Support special projects, research tasks, and stakeholder follow-ups.
Office Administration & General Services (60%)
- Oversee office operations: pantry supplies, mail handling, cleanliness, pest control, and festive decorations.
- Liaise with building management on access cards, fire drills, maintenance, and car park.
- Attend to reception duties, incoming calls, visitors, and deliveries.
- Manage staff travel bookings and logistics for company events (e.g., Townhalls, D&D).
- Monitor budget spending for admin and general services.
- Plan and support internal meetings, workshops, and office events.
Key Requirements:
- Diploma in Business Administration or related field.
- At least 3 years of relevant experience as an Executive Assistant or in a similar administrative role.
- Strong multitasking and time-management abilities.
- Excellent communication and interpersonal skills.
- Reliable, proactive, and able to work independently in a fast-paced environment.
- Proficient in Microsoft Office Suite and general tech-savviness.
Interested parties, please contact Nina at nina.dnyl@atomicgroup.sg
EA Registration: R21103034 | EA Licence: 23S1885