Job brief
HR cum Admin Assistant to support HR and Office Administrative tasks.
This position requires excellent organizational skills and discreet in handling confidential matters.
Responsibilities
HR
- Assist with staff recruitment processes
- Assist in maintenance of HR system
- Assist in payroll preparation
- Assist in renewal of staff work permits and handling staff related matters
- Assist in the preparation/maintenance of HR policies and procedures
Office Management
- Ensure smooth daily operations of the office, including reception, managing telephone calls, office cleanliness, supplies, pantry and equipment.
- Assist in booking of meeting rooms, attending to visitors, organizing training seminars, company trips and year-end dinner.
- Assist in preparation of invoices, documents and proposals
- Assist in preparation of ISO and BIZSafe audit documentation
- Assist in renewals of office leases, insurances, licences, subscriptions, facilities contracts, , QP practicing certificates
- Assist with other ad hoc general admin duties
Requirements and skills
- Hands on experience with HR software, like HRMS would be an advantage
- PC literacy and proficient in MS Office applications
- Excellent organizational and time-management skills
- Meticulous, tactful and high level of responsibility and integrity
- Minimum Nitec, Certificate in Office Skills or equivalents
- Minimum 1 year relevant experience