Seeking for a Temporary Legal Secretary to provide support and assistance to secretaries and other personnel; assistance may include file setup requests, printing e-mails/documents for files, facilitating messenger requests, updating document indices, preparation of marketing packages, document preparation/review; timenotes entry, etc.
Responsibilities
- Provide a full range of service and assistance to proactively meet client and attorney file needs, including maintaining and organising files and subfiles and assisting with file maintenance procedures; provide file support as requested
- Opening and closing of matters
- Copy, scan, and print documents and attachments
- Maintain and update client and other relevant contact details on InterAction
- Prepare materials for mailing and delivery, including printing, assembling, copying, and ensuring appropriate delivery
- Participate in the organisation and planning of events
- Assist in the preparation of marketing materials as requested
- Assist in transport, accomodation and flight booking
- Assist with reception duty to answer telephones and relay messages; ensure that all messages, calls, deliveries are forwarded on promptly, accurately, and with the appropriate amount of detail
- Arrange conference calls, video conferences, live meetings and ensure proper set-up prior to the meetings
- Any other administrative duties as required
Requirements
- At least 1 year of relevant work experience in duties described above
- Proactive and detail oriented
- Self-starter and reliable and responsible to see to tasks from beginning to completion
- Proficient in MS Office Communicates clearly and effectively
This is a temporary assignment and the candidate must be able to commit to the entire assignment of 4 to 6 weeks (duration depends on the business needs of the firm). Only shortlisted candidates will be contacted.