Specialist - Contracts

Company Description

You’re talented and adaptable. That’s why you’ll fit in.

The purpose of the Marketing BU is to maximise cash flows sustainably from the marketing of Anglo American products and services and complementary third party product. In support of this, we have set ourselves an ambition to deliver a considerable uplift in EBIT by 2030.

Job Description

What you'll do

Ensure that appropriate contracts are in place and monitored for all commercial activities for all commodities (Eg. Base Metals and Iron Ore) This role comprises the first and second line governance controls through the validation and confirmation of physical trades and will be crucial in validating the trade entries to ensure the accuracy of the data in the system, which has a direct impact on the commercial invoices.

The business environment is experiencing increased levels of complexity, which require greater agility and robust processes, in order to avoid value leakage while optimizing 3rd party trading and equity sales to achieve value maximization.

Deals Validation

• Check and validate the daily trade entries in Trading System against deal blotters as Trade Recap, thereby providing key point of control.
• Ensure the accuracy of data in the system through the validation of the daily trade entries, which has a direct impact on the accuracy of commercial invoices
• Ensure all deal blotters are appropriately reviewed and signed off and then properly filed and stored in the relevant systems

Contract Preparation and Execution

• Interface with Front Office to understand and analyse key contractual terms and conditions
• Identify and evaluate potential contractual terms mis-matches for purchase and sales contracts and highlight to the traders for their attention
• Work with Front office to understand their strategies in retaining/ optimizing value through such mis-matches and incorporate such contractual terms in the drafting of the physical contract to protect Anglo’s interest
• Act as a gate-keeper to protect/ minimise the potential value loss through the different contractual / commercial terms of the 3rd party purchase and sales contracts
• Understand and evaluate the different payment terms of the purchase and sales contracts and provide advice on workability of the contracts to manage cash flow and working capital. Analyse and identify potential operational issues prior execution that arise from the different contractual terms between purchase and sales contracts and propose resolutions to mitigate such operational risks.
• Draft framework agreement, Purchase and Sales contracts, Sales/ Contract confirmations
• Submit contracts to counterparties for review.
• Identify and escalate any non-standard deals or contracts.
• Liaise with counterparties to agree finalise terms, escalation to legal, supporting functions and / or Front Office as required.
• Maintain the Trading system with contract information on a timely and accurate basis.
• Maintain price fixing and sending pricing confirmation to counterparties

Contract Administration

• Manage both supplier and customer communications regarding contracts.
• Ensuring Front office submit blotter in a timely manner as per SOP setup
• Track and monitor the compliance of all contractual obligations.
• Follow up on 3rd party warehouse inventory report/ statement for inventory reconciliation with trading system
• Monitor execution of contract and subsequent filing of all contractual documentation in relevant repository.

Contract Reporting

• Provide regular and ad hoc reporting on contract outstanding status and performance.

Group Governance and Risk Management

• Execute all contract administration activities in alignment with Group Business Integrity and Governance. policies
• Escalate and communicate any contract compliance discrepancies through the appropriate reporting line.
• Maintain accurate records as contract admin role’s within relevant systems.
• Governance role to ensure that relevant credit line has been established by Front Office, obtained relevant internal control approval and ensure that approved contract is signed prior to shipment execution to avoid credit breach
• Manage approval process to deliver timely and accurate returns within the governance framework.

Process Improvements within the Contracting functions, Systems and Other Projects

• Support continuous review of Standard Operating Procedure to identify opportunities for improvements and/or efficiencies. 
• Support in input and assist in improvement to current systems.

Qualifications

What we’re looking for

• Minimum 3 years’ experience in international commodity operations or international logistics environment.
• Degree qualified, preferably in commercial, engineering or business. (desirable)
• Experience in contract preparation and execution in trading environment.
• Knowledge in sales operations for Base Metals, trade finance instruments such as letters of credit, warehousing, logistics, dry bulk and container shipment management. (desirable)
• High level of commercial acumen, good numerical, analytical skills and attention to detail
• Good communication skills written and verbal in both Mandarin and English
• Proficient in Excel, Word and experience with ERP system.
• Proactive, disciplined, organised approach to work.
• Highly organised, strong workflow/coordination/process orientation.

• Ability to work independently with minimum supervision.
• Transactional or operational knowledge of sales operations on international trades, delivery terms and documentation requirements (Bills of lading, Charter Party Bills of lading, warehouse release, warrants, holding certificates).
• Knowledge of port and warehousing and shipping logistics operations (desirable) 
• Good communication skills written and verbal
• Highly proactive with a disciplined approach
• Strong ability to work multiple parties from a variety of backgrounds
• An ability to work on own initiative and self-motivated
• Highly organised, strong workflow/coordination/process orientation
• Excellent planning and organisation skills and the ability to manage competing priorities
• Good numerical, analytical skills and attention to detail
• Excellent problem-solving skills

Additional Information

Who we are

Anglo American is a global diversified mining business. Our portfolio of world-class mining operations provides the metals and minerals that make modern life possible. We use innovative practices and the latest technologies to discover new resources and mine, process, move and market our products to our customers around the world.

As a responsible miner – of diamonds (through De Beers), copper, platinum and other precious metals, iron ore, coal and nickel – we are the custodians of what are precious natural resources. We work together with our key partners and stakeholders to unlock the sustainable value that those resources represent for our shareholders, the communities and countries in which we operate and for society at large. Anglo American is re-imagining mining to improve people’s lives.

What we offer

• Competitive salary and benefits package
• Amazing opportunities for learning and growth - from technical training to leadership programs, we bring out the best in our people
• We’re a large, successful multinational company and there are plenty of opportunities internally to move onwards and upwards too

Inclusion and Diversity

Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential.

How to apply

To apply for this role, please complete our online application form. You will have the opportunity to upload your CV and other relevant documentation as part of this process.

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