XCL World Academy is seeking to recruit a professional Accounts Executive.
This position will support the accounts department and maintain accurate records and reconciliation of all accounts to ensure compliance with internal and external audit processes. Bookkeeping for XCL World Academy (Singapore) and XCL American Academy; and with specific focus on:
Main Responsibilities
Revenue
- Ensure invoicing is on time and accurate for all the fees of the school as per Invoicing timeline and liaising with registrar department to ensure invoice are sent only for student with signed student contract.
- Issue receipts for fees collected via cash/bank transfer/cheque and go to bank to deposit fees collected.
- Bank reconciliation on a weekly basis.
- Managing of student management Late Joiners, Posting of Concession, Charging of Other Fee Charges and maintaining master file for student invoices.
- Analyse Revenue and costing for Other Incomes for each month end and reviewing concession posting.
- Knowledge of FRS 115 Revenue recognition and ensuring our income recognition is harmonised with the standards.
- Analyse Month end revenue entries identifying any discrepancies.
- Reconciliation of Student Numbers with Class student list on a weekly basis, Updating of Student Concession.
- Assist in compliance with CPE Requirements in consultation with Registrar department for Fee Refund and other information.
Debtors
- Monitor and collect receivables by contacting parents/company via telephone, email, and mail.
- Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.
- Identifying fees outstanding before they become overdue and suggesting any corrective action before it becomes default in payment.
- Identifying the progress made on collections, recording information on sequence of events from first contact to latest outreach or up to date records.
Monthly/Yearly Responsibilities
- Preparation and submission of monthly XCL HQ Reports – Deferred Revenue, Debtors and Concession and passing of recurring entry.
- Preparation and Maintenance of schedule for P&L and Balance sheet GL Account as part of Month end process.
- Support in Quarterly GST for Income
- Support in Corporate tax and Withholding Tax filing.
- Assisting in Internal and Statutory year end audits.
- Initiate effort and energy beyond the typical workday, where the tasks require additional commitment.
- Support Line Manager in Year-end budget and Other Ad-hoc Activities.
- Perform other duties as requested by direct & dotted reporting line managers / supervisors.
- Help in implementing / improving any process and procedures.
Position Requirement:
- A diploma / bachelor’s degree in Finance related field is required.
- Minimum 5 years of experience in a similar role.
- Technical skills as required for data entry and participate weekly meetings for update on Debtors collection and other team meetings.
- Team player and ability to work under pressure with tight deadlines.
- Understanding Latest Changes in Financial Reporting Standards FRS 115 and Singapore Tax Rules and implication for company.
- Late sitting whenever required to complete Time Sensitive task.
- Strong in Microsoft Excel with a specific focus on pivot, Vlook up & Sum and, experience with formatting summary reports, Phoenix Microsoft Dynamics, and Oracle NetSuite. (Experience with NetSuite Accounting software would be an advantage).
- Prior experience in using ISAMS, Managebac & Open Apply would be an advantage.
- Excellent communication skills in English (verbal and written).
- Strong character and integrity with the ability to work independently as well as in team, time management, attention to detail.
- Positive mindset and excellent interpersonal and communication skills to work alongside other staff from various department.
Application
Interested applicants are welcome to send in your resume to [email protected] by 29 August 2025.
Important note: The School’s HR team will connect directly with successful candidates and XCL World Academy does not require candidates to make any form of payment during the recruitment process.
About us
XCL World Academy is an international school in Singapore for students aged 2 to 18, fully committed to the academic, emotional and social development of its students. We are immensely proud to be the first and only international school in Singapore authorized to offer all four International Baccalaureate (IB) programmes.