Job Description
1. Manage Vendor Emails
- Monitor and respond to incoming vendor emails promptly and professionally.
- Sort and categorize emails based on priority (e.g., payment queries, invoice submissions, SOA follow-ups).
- Escalate urgent or unresolved matters to relevant AP team and Finance Manager
2. Reconcile Vendor Statements of Account (SOA)
- Receive and review monthly/quarterly vendor SOAs.
- Cross-check SOA entries against SAGE records
- Identify discrepancies and follow up with vendors or AP teams for resolution.
- Update reconciliation status regularly and maintain supporting documentation.
3. Work with Accounts Payable (AP) Team
- Collaborate closely with the AP team to resolve vendor payment-related issues.
- Provide necessary documentation or clarifications to facilitate timely payments.
- Support AP in investigating and responding to vendor queries (e.g., missing payments, short payments).
- Ensure clear and consistent communication between vendors and AP.
Requirements
- Minimum Diploma/ Bachelor's degree or equivalent in Accounting/Finance/Economics/Business or a related discipline.
- Minimum 1-2 years of relevant working experience in accounts payable role within a complex and high-volume environment.
- Experience in ERP will be an added advantage.
- Meticulous, proactive, and organized.
- Able to work independently in a fast-paced environment.
- Effective time management and able to meet deadlines and work under pressure.
- Supportive personality along with positive attitude.
- Proficient in Microsoft Office Applications.
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