COMPANY DESCRIPTION
THK MC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011. THK MC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission To Serve Mankind to help anyone who needs help regardless of their race, religion, colour, language, creed and culture. THK MC today serves more than 70,000 beneficiaries through more than 70 programmes across five Services, which include Disability, Early Intervention for Children, Family, Seniors' Community, and Therapy.
RESPONSIBILITIES
Operational Duties and Office Admin
- Answering phone calls and attend to walk-in
- Managing general email, mailbox, registered mails, room booking and replenish forms
- Ensure cleanliness and tidiness of whole centre
- Ensure working conditions for equipment
- Stock Replenishment (stationaries, toiletries, pantry items, cleaning supplies, first aid box, toner etc)
- Meeting and event logistics preparation
- Onboarding and offboarding of staff
- Managing door access, CCTV and phone system
Training
- Updating, collating of forms and reports for Centre Head
Programmes
- Calling beneficiaries or clients to attend programmes/events
- Quotation and budget request for all programmes
- Inputting of data into SSNET
- Preparation of registration list
Procurement (Office Purchases)
- Get quotation and put up for budget request
- Upon PR approval, to submit order
Donation-in-Kind (DIK)
- Checking and recording of all donated items received on the receipt book and inventory management
- Submission to Accounts for checking and verification
Others
- Any other duties as assigned by Management
- Minimum Diploma Holder
- Proficient in MS Office
- Relevant experience in Office Admin
- Good in multi-tasking and documentation
- Able to handle confidential information with discretion
- Takes accountability and possess good mindset, attitude, and interpersonal skills
- Able to work independently and is also a team player
