We are looking for a motivated and detail-oriented Admin Executive to join our team. The ideal candidate will play a key role in supporting daily operations, customer interactions, and administrative processes. If you're someone who thrives in a fast-paced environment, enjoys multitasking, and has a passion for providing excellent support — we’d love to hear from you!
Key Responsibilities:
- Process daily customer orders from multiple channels (email, WhatsApp, phone, walk-in, sales team)
- Ensure all orders are accurately keyed into the system with correct details and quantities
- Generate invoices from completed delivery orders promptly
- Print, scan, and email invoices to clients, or arrange mailing of hardcopy if required
- Communicate with clients or sales-in-charge on invoicing matters and follow up on outstanding payments
- Handle walk-in and cash sales, including collection and accurate daily tallying of cash
- Attend to customer enquiries professionally in person, by phone, or email
- Organise and maintain proper filing systems (physical and digital)
- Retrieve and archive scanned documents as needed
- Send quotations and relevant documents to customers when required
- Provide general administrative support to sales and operations teams
- Assist with any other ad-hoc administrative tasks as assigned
Requirements:
- GCE ‘O’ Level or ‘N’ Level qualification
- 1–2 years of relevant experience in admin, billing, or customer service
- Good computer literacy, including use of Microsoft Office (Excel, Word, Outlook) and AutoCount Accounting or similar software
- Organised, detail-oriented, and able to multitask effectively
- Able to work in a fast-paced environment and manage pressure well
- Quick to adapt to changes and shifting priorities
- Flexible and open to taking on new tasks or process adjustments
- Strong communication and coordination skills
- Positive, reliable, and customer-focused team player
Other Information:
Location: 30 Loyang Way, Singapore 508769
Working Hours: Monday to Friday, 9:00 AM – 6:00 PM
Salary Range: S$2,400 – S$2,600/month
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