Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Administrative Assistant (5.5 days)
Work Dynamics - Integrated Facilities Management
Process invoices accurately and in a timely manner
Raise purchase orders according to company procedures
Register and onboard new vendors to the system
Monitor and track contract expiration dates
Purchase and maintain inventory of pantry and office supplies
Procure administrative items as needed
Maintain organized filing systems for contracts, invoices, and other financial documents
Reconcile expense reports and credit card statements
Assist with budget tracking and financial reporting
Coordinate with Finance department on payment schedules and discrepancies
Manage correspondence with vendors regarding billing inquiries
Support audit preparations by gathering and organizing required documentation
Schedule and coordinate meetings, including preparation of materials
Handle confidential information with appropriate discretion
Provide administrative support to team members as needed
Generate regular status reports on contracts, payments, and procurement activities
Assist with month-end and year-end closing procedures
Implement and maintain efficient administrative workflows
Perform additional administrative duties as directed by management
QualificationsDiploma holder with at least 2 years of experience in Finance Admin and/or similar duties
Proficiency in Microsoft Office applications
Strong attention to detail and organizational skills
Ability to prioritize tasks and meet deadlines
Excellent communication skills, both verbal and written
Experience with procurement and invoice processing systems preferred
Schedule5.5 days work week (Monday to Friday, plus half-day on Saturday)
If you are a proactive team player with strong administrative skills and a passion for supporting operational excellence, we encourage you to apply.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
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