Contract Management Administrator

Role : Contract Management Administrator

Working Hours : Office Hours

Location : Ang Mo Kio

Type of Role : Contract 12 months (Conversion to Permanent)

Remuneration : $6,000

Remuneration : 1 month Completion Bonus (subject to contract completion and individual performance)

Role Summary:

The Contract Management Administrator is responsible for overseeing all contract-related activities throughout the contract lifecycle. This includes both pre-award and post-award responsibilities, with a focus on ensuring compliance, timely execution, and effective management of contractual obligations.

Key Responsibilities:

• Monitor and maintain contract awards, ensuring alignment with agreed terms and project milestones.
• Track contract expiry dates and project completion status to support timely renewals, tech refreshes, or terminations.
• Ensure all contractual changes are supported by appropriate documentation and approvals.
• Provide regular reports on contracts approaching expiry, including recommended follow-up actions.
• Monitor budget utilization and expenditure for all awarded contracts.
• Conduct periodic reviews of the contractual service performance and contract adherence.
• Confirm all contractual obligations are fulfilled and accepted prior to contract closure.
• Perform onboarding for 3rd party vendors, including debrief of roles and responsibilities.
• May be required to develop and maintain an annual calendar of contractual deliverables and tracking their completion status.
• Any other tasks as assigned by the team lead.

Contract Change Management:

• Manage contract amendments, ensuring all changes are properly approved and documented.
• Review and assess proposed changes to contractual specifications and ensure alignment with project requirements.
• Evaluate project documentation to identify and rectify any gaps before processing milestone claims.
• Respond to queries and provide clarifications on contractual terms and conditions.

Liquidated Damages (LD) Management:

• Act as the point of contact for processing accepted LDs, including:
  • Issuance and completion of compensation forms
  • Preparation of briefing materials for senior leadership (if applicable)
  • Coordination with Project Office, backend administration, and Customer on LD payout and status (if applicable)

Reporting and Continuous Improvement:

• Produce regular reports on contractual activities (e.g., budget utilization, deliverables status), in line with tender specifications.

Requirements:

• Minimum of 3 years of Contractual Agreements, Tender, Procurement Processes.
• Diploma Holder preferred in an Accounts/Finance background.
• Intermediate proficiency in Microsoft Office 365.
• Strong verbal and written communication skills.
• Ability to analyze complex problems and develop effective solutions.
• Proficient in written and spoken English.