Responsibilities:
Mail & Dispatch Duties:
- Collect and record mails
- Distribute mails to senior management and departments
- Notify department contacts for mail collection.
- Retrieve and distribute periodicals/newspapers
- Receive outgoing mails, frank them, and manage the franking machine.
- Send and deliver registered mails to SingPost when needed.
Pantry & Utility Management:
- Ensure pantry/utility areas are stocked and meeting rooms are prepared with refreshments.
- Refill pantry and coffee machine supplies regularly; maintain cleanliness.
- Replenish stationery and paper at utility points.
- Perform light maintenance (e.g., descaling, filter changes).
- Track inventory of pantry items and office supplies; report low stock.
- Wash dishes and maintain hygiene of pantry areas and appliances.
- Conduct daily/weekly/monthly cleaning and stock checks.
- Receive and store delivered supplies properly.
Meeting Support:
- Set up professional meeting arrangements with cups/saucers.
- Serve hot meals/drinks for senior or board meetings; handle food purchases if needed.
- Reset rooms post-meetings; clean up and wash used items.
- Daily check of meeting rooms and pantry areas; report faulty equipment or missing items.
- Ensure end-of-day shutdown of lights/projectors; perform other assigned tasks.
- Assist with room setup (e.g., rearranging furniture or combining rooms).
- Report issues (e.g., leaks, spills, overflows) via designated channels.
VIP Event Assistance:
- Support official functions (e.g., luncheons, tea receptions) in formal attire.
- Set up collaboration/meeting spaces with refreshments.
- Prepare/serve food and drinks, including catered meals.
- Restore rooms post-event and clean all utensils used.
Requirements:
- Minimum GCE O Level qualification
- Ability to work independently with minimal supervision
- Attention to details
- Computer literacy
- Good customer service skills
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