About Reap
Reap is a global financial technology company headquartered in Hong Kong with employees across multiple countries. We enable financial connectivity and access for businesses worldwide by combining traditional finance with stablecoins for efficient money movement.
Through our stablecoin-powered corporate cards, payments, and expense management tools, we streamline financial operations and help businesses scale. Our APIs enable businesses to integrate stablecoin-enabled finance into their own products and services—from issuing Visa cards to facilitating cross-border payments.
Backed by leading investors including Index Ventures and HashKey Capital, Reap is building the future of borderless, stablecoin-enabled finance.
About the role
The Executive Assistant will play a crucial role in ensuring the smooth operation of Reap’s Business Operations team; Additionally this role will provide ad hoc support to other Reap Team Leads (across the business as required, with support to the Business Operations team being paramount).
This position requires a thoughtful and organised individual with strong calendar management skills, who can successfully manage multiple tasks effectively while maintaining a high level of professionalism, communicating with both internal and external stakeholders.
Key Responsibilities
- Provide comprehensive support to the Business Operations Lead and broader Team.
- Manage schedules, coordinate administrative tasks, handle and maintain the Business Operations internal record keeping system.
- Coordinate travel arrangements, including Visas (as required) for various members of the Business Operations Team.
- Work autonomously on projects, ensuring smooth completion while managing multiple priorities.
- Prepare and organise meeting agendas, take minutes, and follow up on action items.
- Collaborate within a fast-paced, OKR environment to support Reap in achieving it’s strategic goals.
Meeting Coordination & Communication
- Act as a key point of contact between the Business Operations team (based across Asia, Latin America, Africa and North America) and Reap’s wider corporate services teams (e.g. Marketing, People, Finance teams etc).
- Assist the Business Operations Lead with diary management, preparation of agendas, email correspondence and ad hoc tasks, working proactively to help ensure that their time is used efficiently and prioritised well in pursuit of departmental and organisational priorities.
- Organise and plan team offsite events by assisting with the production of materials and pre-reads, taking notes, and tracking action items.
- Adjust working hours (as required) to accommodate communication and collaboration across multiple time zones, ensuring timely responses and support for international initiatives.
Travel Logistics
- Organise and manage travel itineraries, transportation, accommodations and visas for members of the Business Operations Team.
- Support the Business Operations Team in the coordination, logistics and communications for international initiatives including but not limited to, conferences, events and new emerging market meetings.
- Have flexibility to travel (as required by the Business Operations team) for meetings, events, or site visits, ensuring seamless coordination and support during travel engagements.
Project Support
- Subject to capacity, assist with various projects as directed by the Business Operations team by conducting research, preparing reports, and coordinating with team members as needed.
- Monitor project timelines and deliverables, providing status updates to relevant stakeholders.
- Organise and maintain files, records, and databases related to team activities and projects.
- Handle sensitive information or confidential information discreetly and with care.
- Provide cover when other EAs are on annual leave, dividing responsibilities with other EAs if needed.
Role Requirements
- Experience providing PA/EA support at a senior level, including diary management in a busy environment with competing, complex priorities.
- Exceptional organisational skills with the ability to prioritise tasks and manage competing deadlines.
- Strong attention to detail and commitment to producing high-quality work.
- Experience in organising and planning events.
- Willingness to travel internationally and provide flexibility in working hours to address timezone needs. (on an ad hoc basis, as required by the Business Operations Team)
- Excellent verbal and written communication skills in English.
- Spanish language skills would be seen as desirable but are not considered a requirement.
- Strong interpersonal skills with the ability to build relationships and work collaboratively across the organisation.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with productivity tools and software (Notion would be an advantage).
After submitting your application, please check your inbox for a confirmation email. If you don't see it, kindly check your spam or junk folder and adjust your settings to ensure future communication reaches your inbox. You can follow the steps here.
