About the role
StaffGo is curating a talent pool of experienced Executive Secretaries / Executive Assistants to CEOs for anticipated roles in Singapore across several client industries.
This post is for expressions of interest (EOI) ; shortlisted candidates will be contacted when a suitable opening goes live .
Typical scope of responsibilities
- Calendar & priorities: Own the CEO’s calendar and meeting cadence; anticipate clashes and propose options.
- Meetings & board support: Prepare agendas/pre-reads, coordinate attendees/venues/VC links, take minutes, track action items.
- Travel & expenses: Plan regional/international trips (flights, hotels, visas), produce detailed itineraries, and process expenses.
- Executive communications: Draft/polish emails, memos, and slides; handle sensitive communications with discretion.
- Stakeholder liaison: Interface with senior leaders, board, clients, and partners; coordinate VIP visits and offsites.
- Office governance: Maintain confidential files/records and ensure data protection/version control.
- Projects & follow-through: Support special projects and ensure decisions translate into clear next steps and deadlines.
What helps you stand out
- Experience: 5–10+ years as EA/Executive Secretary supporting a CEO or C-suite in a regional/global environment.
- Judgement & organisation: Strong prioritisation, independence, and problem-solving under time pressure.
- Communication: Excellent written and spoken English; able to craft executive-level correspondence.
- Tools: Proficient with Microsoft 365/Google Workspace; familiar with Zoom/Teams and expense tools (e.g., Concur/Expensify).
- Discretion: Track record handling confidential and board-level materials with professionalism.
- [If applicable] Language: German may be required/preferred for specific mandates to liaise with German-speaking stakeholders .
What happens next
We review profiles and reach out as matching mandates open . Your details will be retained for relevant opportunities. You may withdraw consent anytime.
Review & next steps
We take the time to carefully review every application . As a lean team , we may not be able to reply to each applicant individually. Only shortlisted candidates will be contacted for a confidential discussion. We thank you for your kind understanding.
StaffGo Pte Ltd · EA Licence No.: 23C2993
Poh Yong Shun · EA Personnel Reg. No.: R25152352
By applying, you consent to StaffGo collecting, using, and disclosing your personal data to assess your suitability for current and future roles and to contact you about matching opportunities. You may withdraw consent or request deletion anytime at [email protected].
