HR Executive

Job Summary

We are seeking a proactive and detail-oriented Human Resource Executive to support a wide range of HR functions. This role covers payroll, statutory reporting, employee documentation, insurance and membership renewals, leave and claims administration, and overall HR operations. The successful candidate will ensure compliance with local employment laws and internal policies, while promoting a positive and professional employee experience across all affiliated companies.

Key Responsibilities

1. Payroll & Compliance

• Administer payroll processes accurately and in a timely manner.
• Maintain confidentiality and accuracy in handling payroll data.
• Ensure compliance with statutory regulations including CPF, SDL, SHG, AIS submissions to IRAS, and employee tax clearance.
• Reconcile and generate payroll reports for Finance Dept
• Prepare Payroll Cost Allocation Report Quarterly and Annually for the Finance Department in Indonesia.
• Liaise with auditors on payroll matters.
• Prepare and submit mandatory reports such as the Labour Market Survey and other MOM-related reports.

2. Employee Documentation & HR Operations

• Draft and issue HR documents (e.g., employment contracts, offer and confirmation letters).
• Prepare on boarding materials and assist with new hire orientation and form completion.
• Maintain and update employee records in line with internal policies and legal requirements.
• Apply, update, and terminate staff season car park.
• Manage and update personnel files regularly.

3. Leave Management & Claims

• Manage employee leave claims in line with statutory entitlements and company policies (e.g., childcare, maternity, paternity, shared parental leave).
• Submit claims to government portals (e.g., GPL).

4. Work Pass Administration

• Manage applications, renewals, appeals, and cancellations of Employment Passes (EP), S Passes, Dependant Passes (DP), and Letters of Consent (LOC).
• Liaise with the Ministry of Manpower (MOM) on all related compliance matters.
• Track expiry dates and ensure timely renewals.

5. Insurance & Memberships

• Assist in renewal and administration of group insurances (GHS, GTL, GPA, WICA, Travel, and Office) across multiple companies.
• Renew memberships with industry bodies (e.g., SBF, SNEF, SCIC).
• Maintain records and correspondence related to insurance and memberships.

6. Administrative & Office Support

• Cover front desk reception duties when required (e.g., during lunch breaks or staff absences).
• Schedule interviews and coordinate meeting rooms.
• Support on boarding logistics such as access cards, workstation keys, laptops, and desk setup.
• Manage CCTV and door access systems.
• Coordinate Rentokil services.
• Handle apartment rental, hotel accommodation, and car rental bookings (including transport to the Pengerang Site and Office).
• Support staff welfare initiatives including newborn gifts, get-well baskets, condolence wreaths, etc.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or related field.
• At least 2 years of relevant HR experience, preferably in a multi-entity or group company environment.
• Solid understanding of Singapore employment legislation and MOM reporting requirements.
• Proficient in Microsoft Office; experience with TimeSoftware is a plus.
• Excellent organizational skills, attention to detail, and ability to manage multiple responsibilities.
• Strong interpersonal and communication skills.
• High level of confidentiality and professionalism when handling sensitive information.