Human Resource Admin / Executive

The HR Admin Assistant / Executive is responsible for supporting the Human Resource and Administration functions with a primary focus on recruitment coordination, inventory issuance, and procurement support. This role handles end-to-end recruitment administrative tasks, ensures timely issuance of stationery, uniforms, and safety shoes to employees, and prepares purchase requisitions for necessary goods and services. The ideal candidate is organized, detail-oriented, and able to manage multiple operational tasks efficiently.

Job Description:

Talent Acquisition

• Work closely with hiring managers to understand staffing needs and job requirements.
• Prepare and post job advertisements on various job portals, social media, and internal platforms
• Source candidates using databases, social media, and employee referrals.
• Screen resumes and applications to shortlist qualified candidates.
• Prepare offer letters and employment contracts.
• Coordinate onboarding activities, including document collection, orientation, and first-day arrangements.
• Ensure new hires complete all pre-employment and onboarding requirements.
  
  Interview Coordination
• Schedule and coordinate interviews with relevant departments.
• Conduct initial interviews (phone, video, or in-person) to assess candidate suitability.
• Administer pre-employment assessments or tests where applicable.
• Communicate with candidates throughout the recruitment process to ensure a positive candidate experience.
  
  Reporting & Compliance
• Maintain recruitment-related records and reports.
• Track recruitment metrics such as time-to-hire and source-of-hire.
• Ensure compliance with employment laws and company policies.
  
  Administration Duties
• Issue stationery, uniforms, and safety shoes to employees based on company policy.
• Maintain accurate records of issued items with acknowledgment from recipients.
• Track and manage size availability and stock for uniforms and safety shoes.
• Monitor stock levels and conduct regular inventory checks.
• Maintain updated inventory records in system or logbooks.
• Identify low-stock items and initiate replenishment requests in a timely manner.
• Create and submit Purchase Requisitions (PRs) for office supplies, uniforms, and safety shoes.
• Any other duties assigned by Senior HR Manager

Job Requirements:

• Diploma in Human Resource Management, Business Administration, or a related field.
• 1 – 3 years of experience in recruitment and administration or a relevant.
• Familiarity with recruitment platforms and applicant tracking systems.
• Proficient in Microsoft Excel and basic data entry.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple recruitment processes simultaneously.

We offer shuttle bus services to provide convenient and accessible transportation for our employees to and from our premises, reducing the stress of commuting.