Legal Secretary

We have an opportunity in our Singapore office for a Mandarin and English speaking Legal Secretary with experience of supporting Arbitration Lawyers.

Roles and Responsibilities

• Digital dictation.
• Receiving and directing telephone calls in accordance with the firm’s policy.
• Diary management, arranging and preparing documentation for meetings.
• Inbox management including preparation of draft responses for review.
• Organising client & internal meetings and lunches.
• Organising client functions, including assisting with invitations and set up.
• Other support services which may include making travel and hotel arrangements, taking minutes of meetings, initiating and replying to correspondence on routine matters, regular archiving and photocopying.
• Setting up and maintaining records and filing in accordance with the firm’s policy and quality standards.
• Word processing/typing, editing and collating correspondence and other documents, including from digital dictation – minimum of 60 wpm required.
• Updating and maintaining client information on Interaction.
• Receiving and sorting incoming mail where required.
• Preparation of slides on PowerPoint.
• Preparation of Briefing Notes.
• Working as part of a team to ensure that effective secretarial cover is maintained, to include covering secretarial absences within the office.
• Proof reading.
• Billing assistance.
• Point of contact for third parties.
• Assist the fee earners with their CDD tasks by liaising with clients and obtaining the correct documentation from them in line with the firm’s compliance policies.
• Ensuring that compliance matters are progressed in a timely manner by liaising with the compliance team in the London office.

Person Specification

• Fluent in English, with Mandarin language skills.
• At least 4 years’ experience as a Secretary within the Legal sector. Preference for experience supporting Arbitration Lawyers.
• Computer literate.

Competencies

• Highly motivated individual who will be able to deal effectively with conflicting and urgent requirements.
• Strong commitment to providing clients with a high-quality service.
• Good communication skills.
• Pro-active team player.
• Ability to multi-task and prioritise in a busy schedule.
• High degree of accuracy/attention to detail.

Hybrid working - We adopt a hybrid and flexible working approach, dependent on the requirements of the role and subject to manager approval.