Office Administrator

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OFFICE ADMINISTRATOR

Responsibilities:

• Provide support in company organised activities and events.
• Provide administrative support to Senior Management staff
• Manage the office expenses and equipment, i.e. office’s cleaning contractor, pantry, vending machine, stationery supplies, photocopier and other ad-hoc events/activities.
• Coordinate internal/external dispatch.
• Book air tickets, facilitate visa application, travel requests and hotel accommodation for staff and foreign guests/delegates for local and/or international travel.
• Apply/Maintain/Terminate Jurong Island passes, Submit EMA Clearance for staff, visitors, deliveries, suppliers, etc, including site visits by our shareholders and clients from Retail)
• Prepare PR for admin requirements.
• Assist L&P on GRN posting for JI and JTC goods receipt.
• Assist for vendor’s invoice scanning for SAP and CDMS uploading
• Order & Issue PPE (personal protection equipment), mainly safety uniform, safety shoes, helmets and safety spectacles for staff / visitors
• Perform contract administration for supplies of PPE, pantry, stationery, toner items and laundry services
• Coordinate with vendor on the collection & delivery of bottled water, etc.
• Responsible for the issuance of lockers & bicycles.
• Set up workstation with proper stationery for new joiners (induction, name cards and preparation of staff pass)
• Conduct regular service quality checks ranging on vendors to ensure that the products and services meet the Company’s standards and requirements.
• Coordinate lunch order for staff based in Jurong Island when required.
• Prepare and submit periodic reports such as attendance report, etc.
• Assist in petty cash claims.
• Custodian of keys and administration of carpark car decal includes vending machine card for staff. (Monitoring the staff cards for existing staff and staff leaving the company)
• Coordinate meetings. (both via teleconference and in person)
• Maintain document management system.
• Handle other ad-hoc duties as assigned.

Requirements:

• GCE ‘O’ level and above, preferably with diploma in any discipline.
• At least 1 to 3 years of administrative experience.
• Good verbal and written communication in English.
• Proficient in MS Office especially Excel, Word and PowerPoint.
• Strong Integrity, good working attitude, hardworking, willing to work in Jurong Island.
• Reliable, proactive, responsible, resourceful and independent.
• Good interpersonal skills and a team player.
• Willing to learn and take up new challenges in a fast-paced environment.
• Preferably familiar with SAP

Others:

• 5-day work week
• Company transport provided from Jurong East