Regional Supply Chain Procurement Executive / Assistant Manager,Region Asia Pacific
[F&B Industry | Supply Chain Management & Inventory Control ]
Job Purpose:
The Regional Supply Chain Procurement Executive/Assistant Supply Chain Manager, Region Asia Pacific to manage and maintain the F&B inventory and procurement systems to ensure accurate stock control, timely order replenishment, efficient supplier coordination, and operational compliance across the APAC region. Ensuring operational excellence, service reliability, and cost-effectiveness. This role is pivotal in strengthening regional planning processes, enhancing SOP maturity, and aligning closely with the global supply chain strategy to support business growth.
Job Description:
- Full responsibility for inventory movement, stock audits, and system accuracy
- Manage end-to-end procurement processes for confectionery and food items
- Develop and maintain relationships with international suppliers
- Negotiate contracts and pricing to ensure optimal value for the company
- Monitor market trends and identify new sourcing opportunities
- Daily use and maintenance of inventory management software
- Coordination of procurement and supplier activities
- Data analysis and reporting to support business decisions
- Internal training and cross-department collaboration
- Compliance with food safety and internal SOP standards
Key Responsibilities:
1. Inventory Management & Control
- Oversee and manage full inventory control cycle, from receiving to issuing and reconciliation
- Monitor and manage inventory levels, reorder points, and safety stock for optimal supply
- Plan and execute timely order replenishments to avoid stockouts or overstocking
- Implement and enforce FIFO practices, expiry tracking, and shrinkage prevention
- Conduct weekly and monthly stock takes, variance analysis, and root cause investigations
- Maintain accurate stock records and update all inventory transactions.
2. Procurement System & Analysis
- Oversee procurement system operations, ensuring accurate data input and integrity
- Analyze procurement trends, supplier performance, and cost variances
- Generate and analyze inventory and procurement reports for cost control and forecasting
3. Supplier Relationship Management
- Manage supplier relationships to ensure timely deliveries, pricing competitiveness, and quality compliance
- Coordinate with suppliers for lead times, order adjustments, and product availability
4. System Maintenance & Training
- Maintain and troubleshoot inventory systems.
- Train and support operational teams on inventory SOPs and system usage
5. Cross-Functional Collaboration & Compliance
- Collaborate with procurement, kitchen, and outlet teams to align inventory with demand
- Ensure compliance with food safety, audit, and regulatory requirements (e.g., SFA, Halal, HACCP)
Qualifications:
1. Education & Experience
- Diploma or Degree in Supply Chain, Business Administration, Logistics, or related field
- 3–5 years of experience in inventory control, procurement systems, or stock management within F&B, central kitchen, or hospitality settings
- Proven track record of importing goods
- Proficiency in supply chain management and inventory control
- Candidate with APAC Regional Supply Chain experience is a plus
2. Experience with POS/ERP integration
- Strong understanding of inventory control principles and digital procurement platforms
- Proficient in Microsoft Excel.
- Analytical mindset with the ability to interpret data for decision-making
- Strong communication and negotiation skills with internal and external
- Familiarity with Halal requirement, food hygiene regulations, HACCP, and SFA guidelines
