Responsibility
- Provide general admin support to the team.
- Responsible for data entry, filing, scanning and documentation works.
- Co-ordinate with customers, vendors and internal personnel to ensure smooth operations.
- Ad-hoc administrative duties as per assign by supervisor.
Requirements:
- Minimum any degree / diploma
- Proficient in using Microsoft Excel.
- Fluent in English spoken and reading
- Responsible individuals with initiative
- Team player, meticulous and pays attention to details.
- Possesses a can-do attitude and positive mindset about work
- Eager to learn
- Fresh graduates are welcome to apply.
Job description
Sales, Service / Direct Sales Co-ordinator
- Responsible to monitor and update Order Direct / Service Sales Schedule.
- Feedback Order Direct Sales Schedule (ODSS) report on every Monday.
- Prepare draft suppliers purchase order.
- Coordinate with suppliers, manufacturers, customers, sales engineers & courier services for order acknowledgement, delivery schedule and arrangement based on Order Direct / Service Sales Schedule.
- Photo taking and physical inspection upon receipt of delivery from supplier (Coordinate with Material Officer).
- Coordinate the approval of payment for PO with SIC and submit to Accounts Department.
- Prepare packing list and label for customers’ goods.
- Prepare of draft DO/INV/PFIV.
- Scan and backup all deliver documents in server.
- Circulate quotations & orders secured with supporting documents to engineer in charge.
- Ensure delivery documents are compiled and returned with essential acknowledgement such as vessel stamp and export permit, for filing.
- Support sales department in preparing sales documents for quotation submission.
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