Vita Partners is Asia-Pacific’s largest pan-regional pure-play life science, innovation and R&D real estate platform, backed by an Australian headquartered multinational real estate company and leading US private equity growth investor. The platform focuses on investing, acquiring, developing, constructing, managing, and operating real estate projects in fast-growing life sciences, innovation and R&D real estate markets in Asia-Pacific. The company operates within two main segments – a high-barrier-to-entry life sciences project construction management business and a specialized investment management business. Since the 2000s, the project construction management business has worked on over 200 projects in Asia-Pacific for more than 100 blue-chip life sciences and pharmaceutical companies, with many repeat clients. The investment management business currently manages ~SGD 2 billion of AUM on behalf of institutional investors, with strong aspirations for growth within the region.
Vita Partners is looking for a Senior / Accounts Executive (AP).
Reports to the Head of Fund Finance & Operations, candidate is required to perform Accounts Payable and Receivable function in compliance with the company’s policies and procedures. He / She is also responsible for managing, reviewing and paying travel and expense claims to ensure compliance with internal travel and expense policies and procedures and providing customer services to internal customers. This role will focus on Accounts payable duties, while also providing support and coverage for the Accounts Receivable function as needed.
Responsibilities:
- Perform supplier invoice processing and review activities. Responsible for the timely and accurate verifying, processing and payments of vendor invoices / expense claims.
- Process and review of expenses and ensure compliance to policies and procedures, breach of policy is to be escalated to the Head of Fund Finance & Operations
- Create, review and process all approved customer invoices (including recurring billing invoices) and adjustments, and send final invoices to the customer or business
- Review, reconcile and receipt all manual and electronic receipts
- Perform debt collection activities and prepare and analyze aged debtor reports for outstanding customer invoices and prioritize and manage collection activities
- Investigate and resolve any issues or exceptions related to the above
- Assist with month end closing activities as required
- Ensure compliance with the Accounts Payable, Accounts Receivable and Expenses policies and procedures and proactively address non-compliance
- Ensure all activities are in adherence to the company’s policy and are processed in Yardi in an accurate and timely manner
- Identify and report continuous improvement initiatives in relation to the above
- Develop and maintain applicable documentation and supporting procedures, and keep these up to date Participate in the testing and implementation of Procure to Pay system and process improvement initiatives, particularly in the AP/ Claims space.
Requirements:
- Tertiary qualifications in Business or Commerce, majoring in accounting and/or finance
- Proven experience in finance, accounting, or a similar role such as Accounts Clerk, with strong familiarity with computer-based accounting systems
- 3 years’ experience in Finance and/or Accounting, or equivalent expertise gained through practical, on-the-job training
- Prior exposure to transaction processing or shared services environments is highly valued
- Industry experience in property management /Real Estate is preferred
- Proficiency with Yardi or comparable financial accounting platforms
