About UOB
United Overseas Bank Limited (UOB) is a leading bank in Asia with a global network of more than 500 branches and offices in 19 countries and territories in Asia Pacific, Europe and North America. In Asia, we operate through our head office in Singapore and banking subsidiaries in China, Indonesia, Malaysia and Thailand, as well as branches and offices. Our history spans more than 80 years. Over this time, we have been guided by our values – Honorable, Enterprising, United and Committed. This means we always strive to do what is right, build for the future, work as one team and pursue long-term success. It is how we work, consistently, be it towards the company, our colleagues or our customers.
About the Department
Administrative Support is responsible for providing administrative and secretarial support to management teams or product areas. Specializes in providing administrative and secretarial support for a department or group of individuals. Responsibilities may include meeting coordination, supplies and equipment ordering, assistant coordination, payroll for staff eligible for overtime, and overtime reports.
Job Responsibilities
Administrative
- Manage division heads calendar and coordination of meeting and logistics
- Assists with travel arrangements for division heads and teams
- Assist the division heads in submitting the claims and expenses for reimbursement
- Co-ordination for staff engagement event/client events where required
- Assists with invoicing and procurement-related tasks
- Performs administration for Contingent Workers in Workday
Office Support
- Manage department leads calendar and coordination of meeting and logistics
- Assists with travel arrangements for department leads and teams
- Assist the department leads in submitting the claims and expenses for reimbursement
- Backup for Office Manager and Confidential Secretary in their absence
- Assume other responsibilities relevant to position as delegated from time to time
Reporting
- Support mandatory reporting activities including monthly KORI, MAS 643, realization, performance, and financial reporting
- Assists with business management reports (ECIF/User Access Review) & annual stock take
Communications
- Assist to create and report product marketing plan
- Design and draft communications and bulletins for internal distribution
- Support product marketing work in collaboration with Product and Marketing teams
Compliance
- Ensure compliance with company policies and procedures
Job Requirements
- Ability to work well in a fast-paced and dynamic environment.
- Excellent communication and interpersonal skills
- Meticulous with good organizational/ planning skills.
- Strong administrative management and good service delivery attitude
- Collaborative team player and able to prioritize work task and work independently
- Proficiency in Microsoft Office.
Be a part of UOB Family
UOB is an equal opportunity employer. UOB does not discriminate on the basis of a candidate's age, race, gender, color, religion, sexual orientation, physical or mental disability, or other non-merit factors. All employment decisions at UOB are based on business needs, job requirements and qualifications. If you require any assistance or accommodations to be made for the recruitment process, please inform us when you submit your online application.
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