About the Role
We are looking for a highly reliable and resourceful Personal Assistant to support the Chairman. This role requires a professional working attitude, who can seamlessly manage business and personal matters, coordinate with global stakeholders, and travel internationally at short notice.
Key Responsibilities
Executive & Administrative Support
- Provide full spectrum administrative and personal support to the Chairman, including calendar management, travel planning, and daily coordination.
- Accompany the Chairman on overseas business trips and personal travel, ensuring smooth logistics, accommodation, and schedule management.
- Act as a gatekeeper and liaison with internal teams, business partners, and external stakeholders across different time zones.
- Draft, translate, and review correspondence, documents, and presentations in both English and Chinese.
- Organize and support meetings, prepare agendas, record minutes, and follow up on action points.
- Handle confidential and sensitive matters with absolute discretion and professionalism.
Lifestyle & Family Support
- Manage lifestyle-related arrangements such as dining, events, entertainment, and leisure activities.
- Oversee family-related logistics including schooling, healthcare, household staff coordination, and travel planning.
- Assist with property management, luxury services, and special projects as required.
- Support in organizing private functions, hosting VIP guests, and handling personal errands.
Requirements
- Bachelor’s degree or diploma preferred; strong language, business, or hospitality background an advantage.
- Proven experience as a Personal Assistant / Executive Assistant to C-level executives, entrepreneurs, or in a family office environment.
- Strong organizational skills with the ability to anticipate needs, prioritize tasks, and manage multiple projects.
- Excellent interpersonal and communication skills, with cultural sensitivity.
- Flexible and willing to travel internationally, sometimes on short notice.
- High level of integrity, discretion, and commitment to confidentiality.
- Tech-savvy with proficiency in MS Office and mobile productivity tools.