Role : Contract Management Administrator
Working Hours : Office Hours
Location : Ang Mo Kio
Type of Role : Contract 12 months (Conversion to Permanent)
Remuneration : $6,000
Remuneration : 1 month Completion Bonus (subject to contract completion and individual performance)
Role Summary:
The Contract Management Administrator is responsible for overseeing all contract-related activities throughout the contract lifecycle. This includes both pre-award and post-award responsibilities, with a focus on ensuring compliance, timely execution, and effective management of contractual obligations.
Key Responsibilities:
- Monitor and maintain contract awards, ensuring alignment with agreed terms and project milestones.
- Track contract expiry dates and project completion status to support timely renewals, tech refreshes, or terminations.
- Ensure all contractual changes are supported by appropriate documentation and approvals.
- Provide regular reports on contracts approaching expiry, including recommended follow-up actions.
- Monitor budget utilization and expenditure for all awarded contracts.
- Conduct periodic reviews of the contractual service performance and contract adherence.
- Confirm all contractual obligations are fulfilled and accepted prior to contract closure.
- Perform onboarding for 3rd party vendors, including debrief of roles and responsibilities.
- May be required to develop and maintain an annual calendar of contractual deliverables and tracking their completion status.
- Any other tasks as assigned by the team lead.
Contract Change Management:
- Manage contract amendments, ensuring all changes are properly approved and documented.
- Review and assess proposed changes to contractual specifications and ensure alignment with project requirements.
- Evaluate project documentation to identify and rectify any gaps before processing milestone claims.
- Respond to queries and provide clarifications on contractual terms and conditions.
Liquidated Damages (LD) Management:
- Act as the point of contact for processing accepted LDs, including:
- Issuance and completion of compensation forms
- Preparation of briefing materials for senior leadership (if applicable)
- Coordination with Project Office, backend administration, and Customer on LD payout and status (if applicable)
Reporting and Continuous Improvement:
- Produce regular reports on contractual activities (e.g., budget utilization, deliverables status), in line with tender specifications.
Requirements:
- Minimum of 3 years of Contractual Agreements, Tender, Procurement Processes.
- Diploma Holder preferred in an Accounts/Finance background.
- Intermediate proficiency in Microsoft Office 365.
- Strong verbal and written communication skills.
- Ability to analyze complex problems and develop effective solutions.
- Proficient in written and spoken English.