Executive Assistant to CEO

We are seeking a highly organized, proactive, and trustworthy Executive Assistant to provide direct, high-level support to our CEO.

The ideal candidate is a master of time management, a strategic gatekeeper, and a dependable right-hand person who ensures the CEO’s day runs smoothly and efficiently.

This role requires exceptional discretion, strong communication skills, and the ability to multitask in a fast-paced, evolving business environment.

Key Responsibilities

1. Executive Support

• Manage CEO’s calendar — schedule meetings, appointments, and calls, ensuring alignment with key business priorities.
• Organize, coordinate, and prepare materials for internal and external meetings.
• Track and follow up on action items from meetings.
Draft professional emails, proposals, and communications on behalf of the CEO.

2. Communication & Liaison

• Act as the first point of contact between the CEO and internal/external stakeholders.
Maintain confidentiality and professionalism in all communications.

3. Travel & Logistics

• Plan and coordinate domestic and international travel — flights, hotels, ground transport, and itineraries.
Ensure all travel logistics align with business engagements and personal preferences.

4. Project & Task Coordination

• Track progress of ongoing projects across different business units.
• Collaborate with Marketing, HR, and Operations teams to assist CEO in project execution.
Set up systems and SOPs for smoother workflows and accountability.

5. Personal Assistance

• Handle personal scheduling (e.g. family, health, lifestyle appointments).
• Assist with special occasions (e.g. birthday gifts, travel for family).
Coordinate household tasks and errands where necessary.

6. Research & Analysis

• Conduct market and competitor research.
• Summarize reports, trends, and data into actionable insights.
Source suppliers, vendors, or partners when needed.

Who You Are

• Proven experience as an Executive Assistant, Personal Assistant, or similar role.

• Strong command of written and spoken English.

• High emotional intelligence, tact, and discretion.

• Proficiency in productivity tools (Google Workspace, Notion, Trello, or similar).

• Excellent time management and multitasking abilities.

• Able to work independently and handle ambiguity with grace.

• Trustworthy, loyal, and committed to the CEO’s mission and brand.
  

Good to have

• Familiarity with the beauty, wellness, or aesthetic industry.

• Experience in supporting personal branding or social media strategy.

• Fluency in Mandarin (for regional support).
  

What You’ll Gain

• A front-row seat to entrepreneurship, branding, and business strategy.

• Opportunity to work closely with a visionary founder.

• Career growth in a dynamic and inspiring environment.

• Competitive salary + performance bonus + wellness perks.
  

Join Us

If you’re someone who thrives in a dynamic environment and enjoys enabling leaders to perform at their best — apply now and be part of a brand that inspires, innovates, and cares.