General
Schedule Development and Management:
- Develop detailed project schedules for facility operations, including maintenance, renovations, and new construction by using project management software (Primavera P6) and or other tools.
- Identify milestones, dependencies, and critical paths for facility-related projects.
- Coordinate schedules for multiple teams, contractors, and external vendors.
- To standardize project schedules and reports per Project Control requirements.
- To coach project contractors to transit to Primavera P6 scheduling software and work with them professionally to meet Project Control requirements (meet cost, schedule, and deliverables).
Progress Monitoring and Updates:
- Track and update project schedules to reflect progress.
- Conduct critical path analysis to ensure timely project delivery.
- Monitor schedule performance and provide reports to leadership.
- Identify critical path activities and dependencies to optimize project timelines.
- Highlight and ensure optimal resource utilization and avoiding overallocation.
- Continue monitoring project progress and performance against the established schedule.
- Identify potential delays or risks and propose corrective actions.
Coordination and Communication:
- Collaborate with project managers, engineers, maintenance staff, and other stakeholders to ensure alignment on project timelines.
- Schedule and facilitate coordination meetings to address potential conflicts or changes.
- Act as the main point of contact for schedule-related inquiries.
Risk Management and Mitigation:
- Identify potential scheduling risks, such as resource shortages or delays in procurement.
- Develop and implement contingency plans to address project disruptions.
Reporting and Documentation:
- Prepare reports, Gantt charts, and dashboards to communicate schedule status to stakeholders. Maintain detailed documentation of schedules, adjustments, and project timelines.
Essential Requirements
Education & Certification
- Bachelor’s degree in Facilities Management, Construction Management, Project Management, or a related field.
- Hold a valid Primavera P6 software license and have proven expertise in using the software
Experience & Skill:
- At least 5-8 years of experience in scheduling for facilities management, construction, or maintenance projects.
- Proven experience in scheduling for facilities management, construction, or maintenance projects.
- Demonstrated expertise in managing large-scale projects involving multiple stakeholders and complex timelines.
- Familiarity with facility operations, building systems, and preventative maintenance programs.
- Experience with coordinating shutdowns, refurbishments, and multi-phase construction schedule
- Proficiency in advanced scheduling software like Primavera P6, Microsoft Project, or Smartsheet.
- Strong understanding of budgeting, procurement timelines, and project cost control.
- Skilled in resource levelling, workload balancing, and critical path analysis.