JOB TITLE:
Programs & Operations Executive
Turning Systems into Reality at The Ninja Lab
ABOUT THE ROLE
The Ninja Lab is where fitness meets imagination — and every class is an adventure. As we scale up, we’re looking for a Programs & Ops Executive to help us bring structure, clarity, and consistency to our growing world of obstacle training, calisthenics, and movement-based enrichment.
This isn’t just admin. You’ll be the engine behind our programming systems — making sure that every weekly class plan flows smoothly, coaches are equipped and aligned, kids’ progress is tracked, and parents feel the magic too.
You’ll work directly with the founders — one a master coach, the other a systems builder — to turn vision into repeatable, high-quality experiences.
YOUR MISSION
Support the development and execution of structured lesson plans, skill tracking systems, and operational workflows that make every class unforgettable — and every student seen.
KEY RESPONSIBILITIES
Program Execution
- Upload and distribute weekly class briefs to coaches (e.g., Jonin, Chunin, Genin)
- Ensure coaches follow the weekly lesson plans and key focus areas
- Sit in on classes and flag deviations, gaps, or feedback
Skill Passport & Student Progress
- Maintain and update skill passports for each child
- Print, track, and file physical or digital progress tools
- Work with Admin to ensure accurate records
Operational Systems Support
- Maintain Notion / Airtable templates and dashboards
- Update master term calendars, class schedules, and attendance data
- Help build coach SOPs (playbooks, cue sheets, lesson templates)
Internal Comms & Coordination
- Ensure weekly check-ins with Program Lead and Founder
- Help translate program updates into parent-friendly comms
- Chase down action items and keep the ops engine running
✅ WHO YOU ARE
- Extremely detail-oriented and structured — you love ticking boxes and aligning moving parts
- A natural coordinator — persistent with follow-ups, and not afraid to nudge busy people
- Comfortable with digital tools like Notion, Airtable, Google Sheets (or willing to learn fast)
- Able to observe a class and spot what’s missing from the plan
- Bonus: Background in education, enrichment, fitness, or admin/ops for kids programs with a natural love for fitness
WHAT YOU’LL GET
- Real ownership over a core part of Singapore’s most exciting ninja fitness concept
- FREE FITNESS CLASSES
- Close mentorship from founders — including weekly 1:1s
- A front-row seat to building the future of enrichment, fitness, and storytelling-based learning
- Competitive salary based on experience
- Opportunity to grow into Program Manager or Ops Lead within 12–18 months