Job Description & Requirements:

Scope:

Operational Procurement:

Monitor all receiving orders from internal departments through Winflow Apps or sub-contractors.
Process and manage purchase orders for materials and services, ensuring timely and accurate orders are placed with suppliers.
Liaise with internal departments and suppliers to ensure goods and services are delivered on time and according to specifications.
Monitor and communicate with suppliers and project teams on the delivery of goods to ensure prompt delivery.
Maintain and update procurement records, ensuring accurate documentation of all purchases and deliveries.
Process invoices and ensure they are matched to purchase orders, coordinating with the finance team for payment processing.
Monitor and maintain records of deliveries and their invoice acceptance.
Handle supplier catalogues, sample requests, pricing, and other procurement documentation.
Maintain and update supplier database with accurate information and reporting.

Vendor and Supplier Communication:

Assist in supplier sourcing, evaluation, assessment, and selection based on quotations, pricing, and delivery schedules.
Monitor and evaluate suppliers’ performance to ensure they meet the company’s specifications and quality standards.

Supplier Relationship Management:

Assist in vendor relationship management and continuous improvement to ensure smooth procurement operations.

General Support:

Assist with any ad-hoc procurement duties as assigned by your superior.
Help in maintaining rental agreements for lifting equipment by the project team.
Liaise with relevant departments and external parties on procurement documentation issues.
Assist in maintaining inventory levels and ensuring necessary items are available when required for projects or operations.

Requirements:

Minimum 2-3 years of procurement or purchasing experience.
Knowledge of procurement processes and basic vendor management.
Computer literate, with proficiency in Microsoft Office (Excel, Word, etc.) and Google Workspace (Google Sheets, Google Docs, etc.)
Good communication skills and the ability to build relationships with suppliers.
Organized, with strong attention to detail and good time-management skills.
Ability to work independently and take initiative when necessary.
Experience using procurement software (e.g., Winflow Apps) is an advantage.

Advantages/Remunerations:

Purchasing Executive

Purchasing cum Administrative Assistant