Job Summary:
We are seeking a detail-oriented and proactive AP/AR Executive to manage day-to-day accounts payable and receivable functions. This role is critical in ensuring timely invoicing, collections, payments, and reconciliations, supporting the finance team in maintaining accurate financial records.
Key Responsibilities:
Accounts Receivable (AR):
- Issue sales invoices for completed deliveries and cash sales.
- Email/mail invoices and submit e-invoices for government clients.
- Follow up on overdue invoices and assist customers with revisions or credit notes.
- Scan and archive invoices and supporting documents in shared folders and Navision.
- Send monthly customer statements.
- Process and record cash receipts (Cheque, PayNow, NETS) – approx. 100/month.
- Deposit cheques at the bank when received.
- Create new customer profiles in Navision with input from Sales and OA teams.
- Prepare progress claims for projects and post necessary adjustments.
- Issue debit notes for intercompany recharges and send monthly statements.
- Assist in credit assessments with supervisors and update credit lines/payment terms in Navision.
Accounts Payable (AP):
- Download e-invoices from vendor portals and shared folders.
- Perform 3-way/2-way matching and enter vendor invoices into Navision.
- Archive invoice documents in shared folders and Navision.
- Create new vendor profiles in Navision with appropriate approvals.
- Perform intercompany AR/AP balance confirmations and reconciliations.
- Conduct monthly bank reconciliations.
- Prepare account reconciliations and schedules for month-end closing.
- Prepare payment weekly basic.
Requirements:
- Diploma or Degree in Accounting, Finance, or related field.
- 1–3 years of relevant experience in AP/AR functions.
- Familiarity with Microsoft Dynamics Navision is a plus.
- Strong attention to detail and organizational skills.
- Ability to work independently and meet deadlines.
- Good communication and interpersonal skills.
Preferred Attributes:
- Proactive and willing to learn.
- Comfortable working in a fast-paced environment.
- Team player with a positive attitude.
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