Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support daily operations. This role involves research, paperwork management, grant application preparation, filing, and general administrative support to ensure smooth business operations. This is a hybrid work arrangement , with flexibility to work both remotely and in-office. Part-time candidates will also be considered.
Key Responsibilities
- Provide administrative support across the team, including scheduling, correspondence, and filing (digital & physical).
- Assist in preparing and submitting grant applications, ensuring compliance with requirements.
- Conduct research on vendors, partners, and funding opportunities.
- Draft, edit, and format documents, reports, and presentations.
- Manage office documentation, databases, and record-keeping systems.
- Coordinate logistics for meetings, travel, and events.
- Support with paperwork (invoices, contracts, reimbursements, leave forms).
- Monitor deadlines and ensure timely submission of deliverables.
- Any other ad-hoc administrative duties as required.
Requirements
- Diploma or equivalent qualification in Business Administration, Office Management, or related field.
- Prior experience in administrative support or office management preferred.
- Strong organizational and multitasking skills with keen attention to detail.
- Proficiency in MS Office Suite / Google Workspace.
- Excellent written and verbal communication skills.
- Ability to work independently and handle sensitive information with discretion.
- Resourceful and proactive in problem-solving.
Nice-to-Haves
- Experience with grant writing or grant application processes.
- Familiarity with startup operations.
- Knowledge of basic accounting or HR administration.
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