Purpose:
The Company Secretary leads the corporate secretariat function across the PSA Group of companies, ensuring strong governance and statutory compliance practices with international standards and regulatory expectations, and provide effective support to the Board of Directors across all jurisdictions.
This role reports to the Group CEO of PSA International.
Accountabilities:
- Act as principal advisor to the Board, senior leadership and company’s stakeholders on corporate governance, company regulatory compliance, and directors’ duties across jurisdictions.
- Lead and coordinate Board and Committee meetings, AGMs, and key governance events, including preparation of agendas, papers, and minutes.
- Ensure compliance with company laws and listing rules (if applicable).
- Oversee statutory filings and corporate records for the Group.
- Keep abreast of and advise the Group on key legal developments relating to companies and director obligations.
- Drive consistency in secretarial and governance practices across subsidiaries and joint ventures and ensure quality of work.
- Support Group-level transactions including M&A, divestments, liquidation, restructurings, and joint ventures, from a governance and company secretariat perspective.
- Maintain effective communication with stakeholders.
- Lead and provide guidance to the corporate secretarial team to ensure actions taken according to PSA policies, guidelines and best practices and deadlines are met.
- Ensure the Group’s compliance with Temasek’s corporate governance directives and guidelines.
- Contact local or overseas law firms and corporate secretarial services as needed. Work with corporate secretarial staff to keep the database of overseas-incorporated PSA Group companies up-to-date, ensure compliance with company legal requirements.
- Monitor global trends in governance (e.g. board diversity, transparency) and implement best practices.
- To approve expenditure in accordance with the budget authorised by the Group CEO.
§ Chartered Secretaries Institute of Singapore qualification is essential.
§ Degree in Law, Business, or a related discipline.
§ Minimum 20 years of legal and corporate secretarial experience, with at least 10 years in a leadership or group-level role in a multinational or heavy-asset/logistics company.
§ Have a legal background
§ Good track record in leadership skills
§ Strong knowledge of international governance standards
§ Proven experience supporting Boards of Directors and C-suite management and managing complex group structures.
§ Excellent leadership, stakeholder management, and communication skills.
§ High integrity, strategic mindset, and global outlook.
§ High attention to detail and ability to manage confidential and time-sensitive information.
§ Good organisational, interpersonal and communication skills both written and spoken English.
§ Proficient in board software and corporate secretariat systems such as Viewpoint etc
§ Ability to travel when necessary.
