Company Secretary (Legal)

Job Summary

The Company Secretary is responsible for ensuring the company’s compliance with Singapore’s corporate laws and regulations while managing legal risks and corporate governance. The role involves handling ACRA and MAS filings, managing board meetings, maintaining statutory records, drafting resolutions and/or legal agreements, handling corporate filings and advising on business contracts, managing legal risks and regulatory matters.

KEY RESPONSIBILITIES

Corporate Governance & Compliance

• Ensure compliance with Companies Act, ACRA regulations, MAS guidelines and other corporate laws.
• File annual returns, board resolutions and other necessary filings with ACRA.
• Maintain statutory registers and records.
• Advise the board on legal and regulatory obligations.
• Keep the board and management updated on legal and regulatory changes.

Board and Shareholders Meetings

• Organize board meetings, annual general meetings (AGMs) and committee meetings.
• Draft agenda, minutes, resolutions and notices.
• Prepare and ensure timely submission of resolutions and regulatory filings.

Statutory Documentation

• Handle company incorporation, director appointments, share transfers, restructuring and other corporate actions.
• Ensure compliance with ACRA and other reporting obligations.
• Maintain and update Memorandum & Articles of Association.

Contract Management

• Draft, review and negotiate contracts, MOUs, NDAs, service agreements and other legal documents.
• Ensure legal compliance in commercial agreements and vendor contracts.

Regulatory & Statutory Compliance

• Advise on corporate laws, labor laws, intellectual property and industry – specific regulations.
• Liaise with regulatory authorities (ACRA, MAS, IRAS, NEA, SLA, JTC, etc)

Risk Management & Advisory

• Identify potential legal risks and provide proactive solutions.
• Develop and implement legal policies and frameworks.

QUALIFICATIONS AND SKILLS

• Qualified Company Secretary (SAICSA/ICSA Certification required).
• Law Degree (LLB) from a recognized university/institution preferred.
• Minimum of 5 to 8 years of experience in corporate secretarial and legal functions.
• Experience in a listed company, financial institution or MNC preferred.
• Strong knowledge of Singapore corporate laws, ACRA regulations, SGX rules, MAS compliance and contract law;
• Excellent drafting, negotiation and communication skills;
• Ability to manage multiple legal, corporate governance and compliance matters simultaneously;
• Strong analytical and problem-solving abilities.