The ideal candidate will possess good interpersonal and communication skills. They should maintain a high level of professionalism and confidentiality, strong team player and able to work independently with minimum supervision, meticulous, detailed and deadline oriented.
Key Responsibilities
1. Mail & Bank Statements
- Responsible for clients with Hold Mail Services and to coordinate for the ones at Ubi Techpark.
- Arrange for the re-direction of mails including scanning and liaising with clients.
- Arrange for the collection and sorting of daily mail (23rd Floor for now) for the respective departments.
- Assist in the scanning of bank statements and other related documents for clients with accounting work with us.
- Assist in the scanning of standard letters or correspondences eg letters from IRAS, SBF etc.
2. Secretarial Services
- Assist in the scanning of corporate documents for all transfer in clients including the updating of Viewpoint.
- Assist the Team in requesting for Certificate of Incumbency/Good Standing/Company Search Reports for various jurisdictions.
- Assist the Team in arranging for certification/notarisation of documents.
- Assist the Team with bulk updating of time charges, disbursements etc in Viewpoint.
- Handle the complete procedure for closed files based on the File Closure Checklist.
3. CDD and Sentroweb
- Updating of individual/corporate profiles in Sentroweb for screening including google and other public searches.
- Maintain and follow up with PICs for cases due for CDD reviews and updated identification documents.
- Maintain and follow up with PICs for any alerts from Sentroweb On-Going Monitoring Reports.
- Monitor the completion of the Risk Assessment Review by PIC within 14 days from the appointment of our services.
Job Requirements
- Diploma graduate in any field
- Strong interpersonal and communication skills (both written and verbal) for effective client engagement
- Detail-oriented with a high level of accuracy and strong organizational skills
- Positive working attitude with a willingness to learn
- Minimum 1 year of relevant work experience
- Candidate with offshore experiences will be an advantage
- Resourceful and proficient in Microsoft Office
- On-the-job training will be provided
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