Key Responsibilities
Administrative Management
- Oversee all office operations, ensuring efficiency and compliance with company policies.
- Handle general office administration duties, including correspondence, scheduling, and filing systems (both digital and physical).
- Maintain office supplies inventory and place orders for stationery and other essentials.
- Book flights, hotel accommodations, and other travel arrangements for staff.
- Coordinate with vendors, service providers, and building management.
Financial & Operational Support
- Process invoice payments and ensure timely settlement of intercompany payments.
- Record payments and receipts accurately in coordination with the finance team.
- Assist with month-end closing processes, ensuring accurate reporting.
- Manage petty cash, prepare expense reports, and liaise with external accountants or auditors when required.
People & Culture Support
- Assist HR in onboarding new employees, maintaining personnel records, and coordinating training sessions.
- Support internal communications and staff engagement initiatives.
- Organize company events, meetings, and team-building activities.
Facilities & Equipment Management
- Ensure the office environment is clean, safe, and well-maintained.
- Manage maintenance schedules for office equipment and IT assets.
- Coordinate workspace allocation and office layout changes.
Other Duties
- Undertake other small tasks and ad-hoc projects to support management as needed.
Requirements
- Diploma or Bachelor’s degree in Business Administration, Office Management, or related field.
- Proven experience as an Office Manager, Administrative Manager, or similar role.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication abilities.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and basic familiarity with office management software.
- Ability to work independently and handle confidential information with integrity.
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