PA cum Admin Manager

We are looking for a Personal Assistant cum Office Manager role to ensure the efficient functioning of the Key Executive Officer (KEO) of the company. Additional role includes overseeing various administrative tasks and managing office resources. This position is pivotal for maintaining a productive and organized workplace, enabling the KEO to perform his daily functions effectively.

Job Scope and Responsibilities

Administrative Management

• Oversee and coordinate office administrative procedures and review,

evaluate, and implement new procedures.

• Establish work priorities and ensure deadlines are met and procedures

are followed.

• Manage office supplies inventory

• Manage KEO day-to-day administrative including invoicing and booking
  

Support and Coordination

• Manage KEO’s schedule, appointments, meetings and travel

arrangements

• Coordinate project timeline, communication and updates among

stakeholders

• Provide administrative support to senior management and other staff.

• Schedule and coordinate meetings, appointments, for managers or

supervisors.

• Prepare and edit correspondence, reports, memos, forms, and

presentations.

• Coordinate KEO with clients, internal agency staffs, external parties on

meetings, agendas and booking arrangements

• Handle incoming and outgoing communications, including phone calls,

emails, and mails

• Assist KEO with the preparation of proposal, pitching and presentation

deck.

Records and Documentation

• Maintain office files and records, ensuring they are up-to-date and

properly managed.

• Develop and maintain a filing system.

• Ensure data integrity and confidentiality.
  

Requirements:

• Excellent verbal communication skills

• Excellent multi-tasking skills

• Ability to work under time pressure

• Good social skills

• Excellent organizational skills

• Friendly and pleasant manner

• Typing and word processing skills

• Meticulous and detailed

• Documentation skills

• Attention to detail

• Only Singaporeans & PRs may apply

• Class 3 driving license (preferred but not a critical factor)