Job Description:
5 days work, 9am – 6pm
- Provide full secretarial and administrative support to Directors
- Manage Directors calendars, scheduling & organizing meetings if needed
- Arrange travel bookings for Directors personal and business trips
E.g. Flight tickets, hotel accommodation, car transfers,
restaurant reservations and country entry applications if needed.
- Prepare and submit monthly reports on Director’s reimbursement
- Handling office season parking and insurance payments
- Maintain and upkeep all confidential documents in proper filling system
- Doing internet research and personal purchases for Directors
- Able to maintain confidentiality
Office Administration:
- Assist and support Financial Analysts on various ad-hoc reporting requests
and updating portfolios month end statements if needed
- Collate staff expense claims and monitor keep track of annual & medical leaves
- Prepare iBanking transfer payments for monthly vendor invoices,
- Monitor all Petty Cash expenses, prepare monthly report
- Prepare and submit month end closing to external bookkeeper
- Maintain proper filing system, perform data entry including data
- Purchasing & replenishing of office stationery and pantry supplies,
- Ordering name cards and office printing requisitions
- Answering incoming/redirecting calls and courier arrangements when necessary
- Liaise with vendors for office maintenance etc.
- Other ad hoc as assigned.
Requirements:
- Applicants must possess at least Diploma, Advanced/Higher/Graduate Diploma, Certificate in Office Skills or equivalent OR 2 - 3 years PA/admin experiences are welcome to apply
- Ability to liaise internally and externally on administrative and other matters.
- Initiative to learn and get things done efficiently
- Good attitude
- Able to take stress & multi-tasking
- Good time management and strong sense of urgency and priorities
- Proficient in Chinese (Speaking, reading & writing)
Years of Experience: 2-3 years and above.
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