You will be employed as a Project Executive or Coordinator, supporting the Project Manager in ensuring the smooth and efficient day-to-day operations of the project site. Your role is pivotal in maintaining accurate reporting, facilitating communication, and ensuring documentation integrity.
Key Responsibilities
1. Progress Monitoring
> Gather daily updates from site teams, sub-contractors, and vendors
> Track site activities, manpower deployment, and equipment usage
2. Reporting
> Compile daily activity logs and resource utilization reports
> Draft and submit weekly progress reports with clear summaries
> Highlight completed milestones, outstanding tasks, and deviations from the project plan
3. Issue Escalation
> Identify and flag critical concerns or delays to the Project Manager for timely resolution
4. Stakeholder Communication
> Assist in preparing summary briefs for client presentations and internal reviews
> Ensure timely distribution of reports to relevant stakeholders
5. Documentation Management
> Maintain organized records of weekly reports for audit and reference
> Support version control and proper archiving of all project documentation
Prerequisite
1. Education
- Diploma in Project Management or a related field.
2. Experience
- 1–2 years of relevant working experience in project coordination or a similar role.
- Fresh graduates with strong internship experience may be considered.
3. Skills
- Good organizational and time management skills.
- Strong communication and interpersonal abilities.
- Able to multitask and work under pressure.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with project management tools such as MS Project, Smartsheet, Fieldwire is a plus.
- Problem-solving and critical thinking skills.
4. Language
- Proficiency in English; additional languages may be beneficial depending on region/client base.
5. Others
- Willingness to work extra hours / outside office hours when required (project-dependent).
- Team player with a proactive attitude.
